Members Update September 2021


Dear OVC Members


Jo and the OVC committee are delighted to announce that indoor Choir rehearsals will resume once again from Thursday 09 September 2021 at 7:30pm and we very much look forward welcoming everyone back to the Muse building after such a long absence.


Even though the Government has lifted its COVID19 restrictions, the virus remains apart of our everyday lives and because of this it has been necessary to draw up a set of temporary COVID19 rehearsal attendance procedures in the interest of safety and wellbeing.


Please make sure that you read the new COVID19 rehearsal attendance procedures (detailed below) which take effect Thursday 09 September 2021.  


Please note that there are 7 rehearsal weeks for this half term commencing 09 September and ending 21 October and the cost for attending this period is £28.00 per person.    Wherever possible please continue to use online banking for payments (see note for “Payments” – OVC COVID19 rehearsal attendance procedures). 


Please also note the following regarding our postponed 2019 AGM.  The last AGM was held in June 2019 and since then the 2020 AGM was held over with the existing Committee members agreeing to continue serving for another 12 months. However, it is still not practical at present to hold an AGM and the Committee has agreed to carry on until December 2021. It is then planned to hold an AGM, preferably face-to-face or if necessary, by zoom. All Committee posts (5 – 12 positions) are available to be filled and members are encouraged to consider putting their names forward for election.


The current committee members are Mandy West (Chair), Patrick McGinn (Vice-Chair), Jo Harvey (Secretary), Julie Marsh (Treasurer), Sue Reilly (website), Sally Everett, Russell Cleaver, Ron Cox


OVC COVID19 rehearsal attendance procedures commencing Thursday 09 September 2021


As you know the Government has lifted its COVID19 lockdown restrictions and Choirs can now return to rehearsing both indoor and outside.


As a committee and together with Jo Sear we have agreed upon the following rehearsal attendance procedures which come into effect Thursday 09 September 2021 until further notice. However, we will continually review these procedures and make any necessary changes as required.  


When formulating these procedures, we carefully considered:

  • how the COVID19 virus is transmitted (surface contamination and airborne droplets)
  • how this might affect our members and professionals during our group indoor rehearsal sessions at the Muse
  • what actions can we take to help reduce the risk of the COVID19 virus spreading during these rehearsal sessions

We have continued to adopt wherever possible the three fundamental safety principals HANDS (hygiene) + FACE (face coverings) + SPACE (social distancing), plus the ventilation of the rehearsal room. 


Whilst we can take sensible and precautionary measures to help reduce the risk of the COVID19 virus spreading during rehearsals we CAN NOT FULLY ELIMINATE ALL RISK, and therefore each member must decide for themselves if they wish to attend rehearsals.  Some members may have underlying health concerns and therefore may be in a high-risk group and this should be taken into consideration, furthermore we would not recommend anyone who has not been fully vaccinated to attend rehearsals.


It is incumbent upon US ALL to help protect each other from the COVID19 virus as we re-join as a group to enjoy once again singing together, and we must all play our part by embracing and complying with the following procedures.  Each of you will be asked to confirm that you have read, understood, and will adopt these new rehearsal attendance procedures and we will register your acceptance.


Attending Rehearsals

Do NOT attend rehearsals if you or someone in your household:

  • has had a positive COVID19 result – you must not attend rehearsals for a minimum of 10 days following the positive COVID19 test date
  • have been told to self-isolate by NHS Test and Trace – you must not attend rehearsals for a minimum of 10 days following the self-isolation notification date
  • have come into contact with someone who has had a positive COVID19 result - you must not attend rehearsals for a minimum of 10 days following the first contact date with the infected person
  • has COVID19 symptoms, even if these symptoms are mild or if you feel in anyway unwell,  (visit NHS website for a list of COVID19 symptoms)

We must all play our part in keeping our members and professionals safe and well and you should only attend rehearsals if you are feeling well, (you may wish to take a rapid lateral flow test before attending rehearsals and you can obtain the test kits free of charge from your local chemist).


Members Contact Details

During registration you will be asked to complete a new member’s registration form providing your contact telephone number and email address which we will use for COVID19 track and trace purposes.   If after attending a rehearsal session you test positive for COVID19 you must immediately notify the Choir by emailing and providing the positive COVID19 test date.   The Choir committee will then contact all members on the rehearsal register for the week prior to the members positive test date, the member reporting the COVID19 positive test will remain anonymous.   Choir rehearsal may need to be cancelled or moved to the ZOOM online platform.



The virus can be transmitted by touching parts of the body close to your airway (i.e., face), therefor please use the hand sanitising soap provided each time you enter/re-enter the rehearsal room.   Chairs will be cleaned before and after each rehearsal sessions with anti-bacterial wipes.


Face Coverings

You MUST wear a face mask during and when queuing for registration and when you are moving around the other arears of the main building.  We would strongly encourage you to always wear a face mask other than when seated.


Rehearsals – Social Distancing

As the virus is airborne, can accumulate in spaces where air is stationery or slow moving  and  can be transmitted more readily when persons are closer together, the following will apply

  1. Jo Sear will wear a microphone headset to project her voice  
  2. Chairs will be positioned further apart to provide social distancing
  3. Roof window (closed when raining) and doors will be kept open to improve ventilation  
  4. Rehearsal time will start at 7:30pm and finish at 9:00pm with a 10-minute break
  5. We encouraged you to take your 10-minute break outside (weather permitting)
  6. Where conditions permit, we will sing outdoors


Song Sheets

Please print out your own song sheets (which can be found on the OVC website



Please bring your own refreshments and these will no longer be provided.



We would like to continue with online payments to minimise the handling of cash for both the individuals taking the register and treasurer who banks the cash each week.  However, we do appreciate that not everyone has online banking so for those members please bring with you the exact money £4.00 as change will not be provided.


We very much look forwarding to seeing you on Thursday 09 September.


The Committee

05 September 2021

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